Instructions to Authors

Oral Presentations

Each oral presentation is assigned a 20 minutes time slot. In order to keep on schedule, we ask each speaker to limit their talk to a maximum of 15 minutes, to leave enough time for a few questions and a smooth transition to the next talk. We request that each speaker check in with their respective session chair at the presenter podium during the break preceding their session (at the latest), and to upload their talk onto a memory stick that we will provide. If you have special audio-visual requirements, please contact the local organizers as soon as possible.

Poster presentations

Posters will displayed in a room next to the meeting. The poster should be sized to fit on a 0.90 m wide by 1 m high presentation board. We will provide pins to attach the posters.

Posters will rotate in three sessions:

Session 1: Monday 18:00 - 20:00

Session 2: Tuesday 18:00 - 20:00

Session 3: Thursday 18:00 - 20:00

Check the schedule for your session time. You should attach the poster yourself during the day, at least before the beginning of the poster session.

Paper Publication


Proceedings of the AO4ELT5 will be published in electronic version. We are currently exploring options for hosting the proceedings online for the long term. Each paper in the proceedings will receive a DOI (Digital Object Identifier code).


Your paper should be submitted in PDF file format, submitting guidelines and due date info will be provided after the conference.

Number of pages: At least 6, no more than 12

Format: PDF, with paper conforming to SPIE Proceedings guidelines. Generally speaking, this is Times New Roman 10pt font for the text portions of the paper. You can find other guidelines here.


All submitted papers will be reviewed for content and conformance to the above specifications by a member of the Science Organizing Committee.